Overview

Qualification: BSc/BA in Business Administration

Experience: 3 Years

Location: Lagos State

PROFILE

PERSONAL ASSISTANT helps with time and daily management, scheduling of meetings, correspondence, and note-taking. The role of a personal assistant can be varied, such as answering phone calls, taking notes, scheduling meetings, emailing, texts etc.

KNOWLEDGE

• Knowledge of English, spelling, grammar, and arithmetic
• Knowledge of rules, regulations, policies and procedures
• Knowledge of the operation and minor maintenance of various office and communications systems
• Knowledge of specialized formats for letters, memos and reports
• Knowledge of budget preparation procedures
• Knowledge of Facility Management
• Knowledge of principles of office management and supervision.
• Knowledge of Relevant Software
• Knowledge of office management systems and procedures

SKILLS

• Great attention to detail
• Excellent organizational skills
• Team playing
• Motivation & Leadership
• Data Management
• Reporting
• Presentation
• Ability to show initiative
• A thorough and methodical approach to your work

ABILITIES

• Ability to exercise independent judgement in evaluating situations and making decisions
• Ability to plan, organize supervise and review the work of subordinates performing a variety of functions
• Ability to apply and explain rules, regulations, policies and procedures
• Ability to understand and follow verbal and written instruction; read and comprehend written materials
• Ability to operate personal computers and various office equipment.
• Ability to multitask and prioritize daily workload
• Ability to use your own initiative
• Ability to respond to customers enquiries with the right information.

JOB RESPONSIBILITIES 

• Act as the point of contact between the manager and internal/external clients.
• Screen and direct phone calls and distribute correspondence.
• Handle requests and queries appropriately.
• Manage diary and schedule meetings and appointments.
• Make travel arrangements.
• Take dictation and minutes.
• Source office supplies.
• Produce reports, presentations and briefs.
• Devise and maintain office filing system.
• Inquires will be coming in from Law breed publishing and the Law firm.

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