Overview

Qualification: Bsc/BA in Secretarial Duties

Experience: 3 Years

Location: Ojodu Berger/Lagos State

PROFILE

SECRETARY ensures that the office runs smoothly and efficiently. Your clerical and administrative support will assist office personnel and optimize workflow. … Other secretarial responsibilities will include organizing and maintaining files, supplies, and equipment.

KNOWLEDGE

• Knowledge of English, spelling, grammar, and arithmetic
• Knowledge of rules, regulations, policies and procedures
• Knowledge of the operation and minor maintenance of various office and communications systems
• Knowledge of specialized formats for letters, memos and reports
• Knowledge of budget preparation procedures
• Knowledge of Facility Management
• Knowledge of principles of office management and supervision.
• Knowledge of Relevant Software
• Knowledge of office management systems and procedures
• Knowledge in publishing background and flow.

SKILLS

• Great attention to detail
• Excellent organizational skills
• Team playing
• Motivation & Leadership
• Data Management
• Reporting
• Presentation
• Ability to show initiative
• A thorough and methodical approach to your work

ABILITIES

• Ability to exercise independent judgement in evaluating situations and making decisions
• Ability to plan, organize supervise and review the work of subordinates performing a variety of functions
• Ability to apply and explain rules, regulations, policies and procedures
• Ability to understand and follow verbal and written instruction; read and comprehend written materials
• Ability to operate personal computers and various office equipment.
• Ability to multitask and prioritize daily workload
• Ability to use your own initiative

JOB RESPONSIBILITIES 

• Perform administrative tasks, including filing and photocopying.
• Screen documents, book meeting rooms, set up conference calls and take messages
• Compose letters, memos and emails
• Maintain general company record systems to uphold accurate files
• Respond to queries in person, via telephone or email
• Develop and implement office procedures
• Manage company technology services
• Ensure the successful backup of the Company databases
• Monitor the network infrastructure
• Greet visitors and direct them to the appropriate departments or individuals
• Use of Corel draw
• Experience in publishing house is an advantage

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